Our Purchase Invoice Processing service can replace all of this - apart from the payment - you still have to do this.
Using our high quality scanning service and our market leading data capture software we automatically capture Header and Line item information from each invoice. The capture is extremely accurate and very fast. It even captures data correctly from invoice layouts that it has not seen before.
Our service includes:
- Direct receipt of your purchase invoices at our service centre via a dedicated PO Box number
- Manual check of invoices upon receipt and return of non-conforming invoices to your supplier with a covering letter
- Electronic receipt of e-invoices sent by your suppliers re-routed to us in virtually any electronic format
- Scanning on the day the invoices are received
- Output compatible with your ERP or financial system such as SAP, Oracle Financials, JD Edwards and virtually any other system
- Data Capture using the most advanced data capture software to extract Header and/or Line item information from each invoice.
- Data Matching with original Purchase Order, Supply Contract and Goods Received Notes and data files from your ERP system
- Exception Handling Management, we will notify your AP staff what the exceptions are and make the images available immediately on DocHaven, our secure internet repository.
- Approval Processing - If your ERP system does not have a workflow solution for invoice approval we can provide you with a WEB based workflow solution.
What you can gain
- Cost Savings of up to 50% compared to in-house manual processes
- Reduced error rates caused by manual handling of invoices
- Adherence to payment terms.
- Maximise early payment discount opportunities
- Your resources applied to more valuable and rewarding tasks
- Total compliance with internal policies
- Adherence to statutory and regulatory requirements
- Continuous overview of your AP process
- Accurate data available for analysis including outstanding totals
- Control of your approval process
Why use us
- All of our Purchase Invoice Processing Services are charged on a fixed per transaction basis with no hidden costs.
- No Capital Investment Costs. We have already made the technology investments and you gain from our economies of scale.
- No Risk solution. We have the technology and experience which minimises any risk associated with process change.
- Rapid Implementation - The service can be up and running in two weeks.
- FURTHER SAVINGS - LET US TALK TO YOUR MAJOR SUPPLIERS AND PROVIDE THEM WITH THE TECHNOLOGY TO SEND YOUR INVOICES ELECTRONICALLY - SAVING YOU AND THEM MORE MONEY.
Our Purchase Invoice Processing Services are built upon a set of core services and technologies and clients choose the level of service they require, which can range from capture and archive right through to the total business process including entry directly into the client's line of business application.
e-Docs UK processes hundreds of thousands of documents every month and typically provides savings of 40% or more compared to manual processing costs.
